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Manufacturer onboarding

As a manufacturer, you create battery products on Traceable and build a Digital Product Passport (DPP) for each one, entering the battery's identity, technical, carbon footprint, supply chain, and compliance data, then publishing it and generating a QR code for the physical battery. This guide takes you from account access to a published DPP. Follow the steps in order.

Step 1: Get access to your account​

Traceable is invitation-only. There is no public self-service sign-up. Traceable creates your company and invites you to it.

  1. Open the invitation email from Traceable and click the button.
  2. On the confirmation page, choose Continue to set password.
  3. Enter a new password and confirm it. It must be at least 8 characters and contain an uppercase letter, a lowercase letter, a number and a symbol.
  4. You are sent to the sign-in page. Sign in with your email and password, then enter the 6-digit code Traceable emails you.
  5. You land on your dashboard.

If you have not received an invitation, ask the person who set up your organisation's Traceable account to invite you.

Step 2: Check your company profile​

Traceable creates your company for you, so there is no registration form.

  1. Open Settings > Company profile.
  2. Check the legal entity name, VAT number and registration number. They are shown for reference. To change them, email support@traceable.digital.
  3. The operator role belongs to each brand, not to the company. On the Branding page, set Operator role for this brand to Manufacturer under Edit details, or when you create the brand. Only team admins can do this. See Brands and legal entities.
  4. The same page has fields for your EORI Number and GLN.

The dashboard also shows a Getting started checklist: add your company details, add your GS1 company prefix, add your first product, and publish your first passport.

Step 3: Understand the dashboard​

The dashboard shows status tiles: Live passports, Total Products, Avg Data Completeness, Products needing action, Access requests to decide, Certificates expiring and EU registry. Below them, the Needs you card lists only the things someone has to act on, and each item opens the page where you act on it.

You don't need to act on anything here yet. Move to Step 4.

Step 4: Create your first product​

  1. In the left sidebar, under Products, click My products.
  2. Click Add new product. It is shown only if your company has the Create New Products module.
  3. Enter the Product Name (required) and, if you want, a Product Description.
  4. Choose the Industry, then the Product Category (required). The categories whose passport is mandatory are listed first (EV, LMT, Other Industrial over 2 kWh, Stationary). The voluntary ones follow (industrial up to 2 kWh, Portable, SLI).
  5. Click Create & Continue.

You are now in the product wizard. The form loads the fields for your battery category.

Step 5: Fill in the DPP form​

The DPP form is divided into sections. Work through them in order:

Battery Identity​

  • Battery model number: your internal model identifier
  • Battery type: cell chemistry (e.g., NMC, LFP, NCA)
  • Battery capacity (Wh or kWh)
  • Nominal voltage (V)
  • Manufacturer name and address
  • Place of manufacture: country and facility identifier
  • Manufacturing date: month and year is sufficient

Carbon Footprint (EV and Industrial only)​

  • Carbon footprint value: in kg CO₂e/kWh, covering full lifecycle
  • Carbon footprint performance class: select A–E based on your calculated value
  • Carbon footprint study: upload the supporting lifecycle assessment document

Recycled Content​

  • Enter declared recycled content percentages for cobalt, lithium, nickel, and lead (where applicable for your battery category)

Performance & Durability​

  • Original capacity (Wh)
  • Minimum remaining capacity threshold (%)
  • Expected cycle life (number of charge/discharge cycles at defined conditions)
  • State of health indicators: measurement method

Hazardous Substances​

  • List any substances of concern with CAS numbers and concentrations

Supply Chain Due Diligence (EV and Industrial)​

  • Cobalt, lithium, nickel, natural graphite sourcing country and supplier name
  • Upload your due diligence report

Compliance & Labelling​

  • CE marking: confirm CE marking is applied
  • Battery chemistry label: confirm labelling present
  • Separate collection symbol: confirm it is on the product

Work through each section. A red asterisk (*) marks a field that is required for this product today. A field that starts to bind on a later date can show a note such as "Not required until <date>" instead of an asterisk.

Use Document AI to speed this up

If you have an existing technical datasheet or specification document, go to Products > AI Extract and upload it. Review the extracted values before you accept them. AI features need your AI Data Processing consent under Settings > Privacy & data.

Step 6: Upload supporting documents​

  1. In My products, select the name of your product to open its page, then open the Documents tab. It is headed "Compliance Documents for <product>".
  2. Upload your technical specification, test reports, and declaration of conformity.

Company-wide documents are under Evidence > Certificates & docs.

Step 7: Add your suppliers (optional at this stage)​

If you source materials from external suppliers and want them to provide data through Traceable:

  1. Go to Suppliers > Suppliers in the left sidebar.
  2. Click Invite Supplier. It needs the Invite Upstream Suppliers module.
  3. In the Onboard New Supplier dialog, enter the supplier legal name, contact email, country, VAT number, company registration number and primary address. Then click Send Invitation.
  4. The supplier is emailed an invitation.
  5. Send data requests from a product. Open the product's Traceability page (on the product's page, Overview tab, Open traceability), use Request Data from <supplier>, then Send Request.

You can complete your first DPP without using suppliers, add your own material data in the relevant sections.

Step 8: Review and publish your DPP​

  1. In the product wizard, the last step is Review & Submit. It shows the publish checks and any missing fields. Fix them.
  2. Click Save as Draft to keep working, or Submit for Review on a Draft product.
  3. In My products, select the product's name to open its page. The main button shows the action your role allows: Check & publish on a draft, or Approve on a submitted product (admins and approvers). Check & publish shows the publish checks first. Admins and approvers confirm with Publish; other editors confirm with Submit for approval.
  4. The Publish check column in My products shows whether a product is ready.

A verified GS1 company prefix is recommended: without one, battery passports still publish, with a reminder in the publish check. See GS1 prefixes.

Once published:

  • You can create a QR code (Step 9). Download it and apply it to the physical battery or packaging.
  • The DPP is accessible via its public URL (e.g., https://app.traceable.digital/dpp/your-product-slug).
  • The DPP is accessible via the Traceable public API.

Step 9: Generate your QR code​

  1. In My products, open the page of the published product, go to the Batteries & QR tab, open Filter & export and choose Model QR code. It needs the QR Code Engine module and a valid GTIN on the product.
  2. Choose Download for a PNG or Download SVG for print.
  3. The QR code links directly to the public DPP viewer, no app required to scan.

What's next?​

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