Verification tasks
Verification tasks are requests you send to third-party auditors or testing organisations (verifiers) to review and independently validate specific claims in a product's DPP. For DPPs that require third-party attestation — particularly EV and Industrial batteries under EU Battery Regulation 2023/1542 — approved verification tasks are essential to achieving a complete compliance record.
What Verification Tasks Are
A verification task scopes a verifier's engagement with precision: it specifies the product, the specific DPP fields to be verified, the deadline, and any supporting instructions. The verifier can only see the data relevant to their assigned task — they do not have access to your full product catalogue, internal documents, or unrelated products.
Verification tasks are not a substitute for a formal conformity assessment by a Notified Body where one is required by regulation. They are a platform-based coordination mechanism for the independent review workflows that support the claims in your DPP.
When You Need Verification Tasks
Third-party verification is particularly relevant for:
- Carbon footprint declarations — Annex XIII of EU Battery Regulation 2023/1542 requires third-party verification of carbon footprint performance classes for EV, LMT, and rechargeable industrial batteries from specified compliance dates.
- State of health and performance data — independently verified test results strengthen the credibility of performance claims.
- Supply chain due diligence attestations — for EV batteries, independent review of the due diligence framework and its implementation.
- Recycled content claims — third-party verification of recycled content percentages is required from specified compliance dates.
- Any DPP claims that your organisation does not generate internally — if the data comes from a supplier or third-party test laboratory, having an independent verifier cross-check the claim against the underlying evidence adds a layer of assurance.
Consult the applicable implementing acts for your battery category to determine exactly which claims require third-party verification and from which compliance date.
Creating a Verification Task
- Navigate to Verification in the sidebar, or open a product and click New Verification Task from the product's options menu.
- Click New Task.
Select a Product
Choose the product this verification task relates to. Only products that exist in your catalogue appear here. A product does not need to be published to have a verification task created for it — you can verify DPP data before publishing.
Select DPP Fields to Verify
Use the field selector to specify which fields or sections the verifier should review. The field selector works similarly to the data request field selector: fields are organised by DPP section and you can select individual fields or entire sections.
Be specific. Assigning a verifier to an entire DPP when you only need one section verified creates unnecessary scope and delays. If different sections require verification by different bodies (e.g., carbon footprint by one body, safety testing by another), create separate tasks for each.
Assign to a Verifier
Enter the email address of the verifier. If this email address belongs to an existing Traceable Verifier Portal account, the task is immediately visible to them in their portal. If the email address is not yet associated with a Verifier Portal account, Traceable sends an invitation email, and the task becomes visible once they register.
You can assign a task to any email address — there is no pre-approved verifier list on the platform. It is your responsibility to ensure the verifier you assign is appropriately accredited or qualified for the specific claims being verified.
Set a Deadline
Enter the date by which you need the verifier to complete their review. The deadline is displayed to the verifier and is used for task priority sorting in the Verifier Portal. Allow sufficient time for the verifier to review the documentation and perform any checks required by their methodology — underestimating this leads to deadline overruns and stalled compliance timelines.
Add Instructions
Use the instructions field to provide the verifier with the context they need to complete the task:
- The regulatory provision or standard under which the verification is being conducted
- The specific question you need answered (e.g., "Please confirm that the carbon footprint declaration for this product is supported by the attached lifecycle assessment report and that the methodology is consistent with Annex IV requirements")
- Any documents the verifier should focus on — note the document names so the verifier can find them in the document library
- Your contact details for questions
Clear instructions reduce back-and-forth and improve the quality of verification findings.
Send the Task
Click Create and Send. The verifier receives an email notification with a link to the task in their Verifier Portal. The task appears in your verification task list with status Assigned.
Tracking Task Status
| Status | Meaning |
|---|---|
| Assigned | The task has been created and the verifier has been notified, but they have not yet started reviewing. |
| In Progress | The verifier has opened the task and is actively reviewing the DPP data and documents. They may have requested clarification from you (indicated by a comment thread on the task). |
| Approved | The verifier has completed their review and approved the specified DPP fields. The task is closed. The product's verification coverage score increases. |
| Rejected | The verifier has completed their review and rejected one or more fields, with a finding explaining the basis for rejection. The task requires your attention. |
| Overdue | The deadline has passed and the verifier has not yet submitted a finding. The task continues and the verifier can still submit — but the overdue status is recorded. |
| Cancelled | The task was cancelled before completion, either by you or automatically if the product was archived. |
What to Do if a Task Is Rejected
A rejected verification task means the verifier found that one or more of the DPP claims they were asked to verify could not be confirmed based on the evidence provided. Rejection does not mean the data is necessarily wrong — it may mean the supporting documentation is insufficient, the evidence is ambiguous, or the presentation of the data does not align with the applicable standard.
Step 1: Read the Verifier's Finding
Open the rejected task and read the finding carefully. The finding is the verifier's written explanation of why they could not approve the claim. A well-written finding will specify:
- Which fields were rejected
- The basis for rejection (e.g., "The carbon footprint figure of 45 kg CO₂e/kWh could not be confirmed as the attached LCA report covers model variant X only, not model variant Y")
- What would be needed for approval (e.g., "Please provide an updated LCA report covering the specific model this DPP relates to, or confirm whether this DPP should reference the X model specification")
Step 2: Address the Issues
Depending on the nature of the rejection:
- Missing or wrong documentation — upload the correct document to the document library and associate it with the product and the relevant DPP section.
- Incorrect field value — correct the value in the DPP editor. If the correction is to a field that was previously published, this will trigger a draft revision (see Edit a Product).
- Scope ambiguity — if the verifier was unclear on what they were being asked to verify, refine the task instructions before reassigning.
- Supplier data required — if the rejection is due to missing upstream evidence, send a data request to the relevant supplier for the supporting documentation.
Step 3: Reassign the Task
Once the issues have been addressed:
- Open the rejected task.
- Click Reassign Task.
- Update the instructions to explain what has changed since the previous submission (e.g., "Updated LCA report covering model Y has been uploaded — document name: LCA-ModelY-2026-v2.pdf").
- Set a new deadline.
- Click Send. The verifier is notified and the task status changes back to Assigned.
You can reassign to the same verifier or to a different verifier. If the original verifier is unavailable or you want a second opinion, changing the assigned verifier is straightforward — enter a different email address in the assignment field when reassigning.
Viewing All Verification Tasks
The verification task list in Verification > Tasks shows all tasks across all products. Use filters to focus on what needs attention:
- Filter by status — surface all Rejected tasks that need your attention, or all Assigned tasks approaching their deadline.
- Filter by product — see all outstanding verification tasks for a specific product, useful when tracking DPP readiness for publication.
- Filter by verifier — see all tasks assigned to a specific verifier, useful if managing multiple verifier relationships.
- Sort by deadline — prioritise tasks due soonest.
The dashboard Pending Verification Tasks metric links directly to this view filtered to show only open tasks.